Satisfactory Academic Progress PolicyEffective starting Fall 2015
To be eligible to receive Financial Aid, which includes funds from federal, state and institutional programs, students must maintain satisfactory academic progress (SAP). Savannah State University (SSU) is required by the U.S. Department of Education to establish minimum standards of SAP to ensure the student is proceeding in a positive manner toward graduation. SAP is calculated each semester and includes all periods of the student's enrollment, including periods in which the student does not receive financial aid funds.
Satisfactory Academic Progress
Students attending SSU must be in good academic standing and making satisfactory progress with a minimum grade point average (GPA), pace of completion rate and maximum time frame, as stated below. Progress is checked at the end of each semester.
- Grade Point Average Requirement (Qualitative)
Undergraduate student must maintain a minimum cumulative GPA (1-29 earn hours: 1.7 gpa, 30 – 59 earn hours: 1.85 gpa, 60 earn hours or more: 2.0 gpa, graduate students 3.0). Any student that fails to meet the minimum cumulative GPA requirement for graduation (3.0 for graduate students) will be placed on Financial Aid Warning, but, will continue to be eligible for financial aid. The student has the following semester of attendance to earn the required minimum cumulative GPA. At the end of the warning period, if the required minimum cumulative GPA is met, the student is taken off of Financial Aid Warning. If the required minimum cumulative GPA is not achieved, then the student will be placed on Financial Aid Suspension during the next semester of attendance. The student will not receive financial aid assistance while on Financial Aid Suspension. The total cumulative earned hours consist of hours earned at SSU and accepted transfer credits. Transfer credits are not included in the computation of the cumulative GPA for financial aid unless the credit was earned while attending other schools as a Transient Student where a student was taking classes at another institution as a degree-seeking SSU student.
- Pace of Completion (Quantitative)
A student must successfully earn a minimum of 67% of the cumulative coursework attempted at SSU. Failure to complete this minimum percentage will result in a student being placed on Financial Aid Warning during the next semester of attendance. If the student completes 67% of the coursework attempted during the warning semester, then the student will be taken off of Financial Aid Warning. If the student completes less than 67% of cumulative coursework attempted during the warning semester, then the student will be placed on Financial Aid Suspension for the next attending semester. The Total Earn Hours at SSU divided by the Total Attempted Hours at SSU must be at least 67% to maintain eligibility.
- Maximum Time Frame
All students must complete their program of study within a maximum time frame of one and-one-half (150%) times the length of the program in which they are enrolled. This means that once a student has attempted one-and-one-half times the minimum number of credit hours necessary for completing program requirements, the student will be ineligible to receive financial aid. Attempted hours include all attempted hours at SSU and all attempted transfer credit. Students who have completed all the coursework for their degree but have not received the degree are no longer eligible for aid. Second degree students are required to complete their second degree within the maximum 150% of the hours required for the second degree. If the time limit has been exceeded, aid eligibility ends. The student will be placed on Financial Aid Suspension status. There is no Financial Aid warning period.
Grades of IP (in-progress), W (withdrew) and WF (withdrew failing) are not included in calculating a student's GPA, but are counted as course work attempted. I (incomplete) is counted as an F. All grade changes must be submitted and processed during the first 10 days of classes of the following semester. Any changes after the first 10 days of the following semester will not be included in the SAP calculation.
Repeated hours are added to the attempted hours and, if passed, earn hours. However, only the highest earned grade is used in the cumulative GPA. Learning Support grades of a D or better earned at SSU are added to the Attempted and Earned hours but not in the GPA. CPC classes are added to the attempted hours only.
All repeated hours are counted in Pace of Completion calculation, however, only the highest grade is counted in the GPA calculation.
The U. S. Department of Education does not recognize academic amnesty or academic renewal in relation to financial aid satisfactory academic progress. SSU is required to include all courses and grades in evaluating a student’s satisfactory academic progress. However, if there were special circumstances involved SSU may be able to approve a SAP appeal and place the student on Financial Aid Probation.
Transfer students accepted by SSU, not previously enrolled at SSU, will be classified as maintaining SAP for the first semester enrolled. At the end of the first semester, the student's grades will be measured in accordance with the SSU's SAP policy. Transfer grades of a D or better will be counted as attempted and earned for the calculation of maximum time-frame only.
Financial Aid Suspension
Once a student is on Financial Aid Suspension, the student must pay for the next attending semester at his or her own expense (alternative loans may be used). All federal, state and institutional funds are removed for the semester(s) the student is on Financial Aid Suspension. Until the student meet SAP requirements or have a successfully approved appeal, the student will remain on Financial Aid Suspension.
A student is expected to know the SAP Policy. Students can review their SAP status is always available for viewing online via on PAWS after final grades have been processed. The Office of Financial Aid attempts to notify students when they are on Financial Aid Suspension; however, sometimes students do not receive notification due to circumstances beyond the control of the Office of Financial Aid. If a student is not notified of the Financial Aid Suspension, that does not excuse a student from the Financial Aid Suspension, nor does it exempt a student from appealing in a timely manner.